Office Coordinator
Green Dot Public Schools Tennessee
Do you love working in customer service? Are you interested in helping to change our education system? Then join Green Dot Public Schools Tennessee as an Office Coordinator and ensure that our students, families, and community receive excellent customer service while working our front desk.
The Office Coordinator (OC) will provide administrative support to the school’s front office including coordinating key daily activities to ensure stakeholder satisfaction. The OC will own several key processes in ensuring the continuation of a positive school culture and a smooth running school building.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Maintain a welcoming and friendly front office for families and visitors
Provide telephone and in-person visitor support daily
Manage visitor check-in and student check-out procedures
Ensure functional copy machines, printers, scanners; contact technicians if needed
Maintain student files and records in accordance with federal and school-based policies, as well as audit guidelines
Support Student Information System, attendance, and truancy process
Ensures confidentiality with student files
Assist in troubleshooting facility related issues (i.e. work orders, custodial, etc.)
Support annual new student recruitment and enrollment processes
Ensure new students have submitted all required documentation such as emergency cards, immunization, etc.
Coordinate with appropriate SPED and EL staff when enrolling new students
Enter enrollment data, updates student info and processes student data for exits.
Request information from previous schools for student records and transcript requests.
Provide translation as needed
Ensure compliances requirements are completed on time
Additional duties as assigned.
QUALIFICATIONS:
Commitment to the mission of Green Dot Public Schools
A minimum of 1 year in an administrative support capacity in an office environment is preferred
Prior experience within a school setting is desired
Bilingual in Spanish preferred
Excellent interpersonal and communication skills (written and oral)
Proficient in MS Word, PowerPoint and Outlook, comfortable learning new computer programs
Ability to multi-task and perform well under pressure
Ability to maintain a positive, “can-do” attitude at all times
High level of personal responsibility and drive toward ambitious goals
Commitment to customer service
Detail-oriented and highly organized
Ability to complete tasks and projects effectively and on-time
Ability to exercise discretion in the dissemination of information
High School Diploma or equivalent required, bachelor’s degree from an accredited college or university preferred
This employer strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential.
Kirby Middle School, Memphis, TN
