Compass Community Schools Mission and Vision<\/p>\n
The Compass Community Schools are a network of 6 public, charter schools in Memphis, TN.\u00a0 At our campuses in Berclair, Binghampton, Frayser, Hickory Hill, Midtown and Orange Mound, we prepare students for college and life-long success by developing the whole child through a focus on academic excellence, values-based character education and service learning in the community.\u00a0 Our vision mirrors Dr. Martin Luther King, Jr.\u2019s idea of education: \u201cIntelligence plus character \u2013 that is the goal of true education.\u201d This true education \u2013 provided within a supportive, joyful and hopeful school culture \u2013 will prepare our students to be positive agents of change within our communities.<\/p>\n
Position Opportunity and Mission<\/p>\n
A School Secretary (\u201cSecretary\u201d) serves as an integral member of the school\u2019s operations team. \u00a0The Secretary will lead office efforts to ensure quality customer service, and a professional environment for all guests of the school\u2019s main office \u2013 be that students, parents, external guests, teachers, etc. The Secretary will be responsible for performing key administrative duties in support of the school leadership team.<\/p>\n
<\/p>\n
Responsibilities include, but are not limited to:<\/p>\n
COMMUNITY RELATIONS: Ensuring that community relationships thrive, with duties including, but not limited to:
\nExternal Services:
\nCoordinate with the network team to update the school website, Twitter and Facebook, and other communications materials
\nManage neighborhood relationships, including churches and volunteer groups
\nParent & Visitor Management:
\nExtend a warm welcome to all visitors and serve as a key lever to address questions, and minimize interruptions of the school admin team
\nAnswer phones, greet guests and make announcements
\nSort mail as needed
\nManage all school visitors, including identification verification and notification of appropriate staff
\nCreate a clean, professional, inviting and organized Front Office
\nCoordinate mailings, phone calls and other messages to families
\nAssist teachers and staff members in building authentic relationships with students, families and stakeholders
\nDraft a monthly newsletter for parents
\nCOMPLIANCE: Ensuring compliance for all local, state and federal mandates, with duties including, but not limited to:
\nAttendance:
\nRecord daily student attendance in PowerSchool
\nFollow up with families of absent or late students each morning
\nFile Audits & Student Information:
\nCollect and maintain student records \u2013 includes demographic information, transcripts, immunization history, meal eligibility and emergency contacts
\nRecords updates:
\nComplete all records requests, including sending, receiving and requesting student files
\nTruancy:
\nMaintain accurate records for truancy, including mailing home letters and notifying the appropriate parties when a student has excessive absences
\nEVENTS: Ensuring that all school events are prepared for excellence in execution, with duties including, but not limited to:
\nEvent Management:
\nAlert Maintenance Manager of all event requests
\nAssist the Operations Manager in event planning
\nINTERNAL SUPPORTS: Ensuring that there are internal school supports for programs, with duties including, but not limited to:
\nArrival & Dismissal:
\nAssist with student arrival and dismissal processes, including tracking attendance data for late arrivals and early release students
\nProcurement:
\nTake inventory of main office supplies, event materials, and other items as needed.
\nReporting Process:
\nPrint and distribute progress reports and report cards
\nStudent Registration:
\nExecute recruitment events as needed
\nManage data entry from student registration
\nStudent Supports:
\nAssist with the Student Support Team with responding to student needs<\/p>\n
Ideal Qualifications<\/p>\n
Education\/Certification<\/p>\n
High School Diploma (Associate\u2019s or Bachelor\u2019s Degree greatly preferred)<\/p>\n
Work Experience<\/p>\n
3+ years of work experience with a strong background in customer service or school secretarial roles<\/p>\n
Skills and Mindsets<\/p>\n
Relentlessly results-driven \u2013 will do whatever it takes to help students succeed
\nBelief in and commitment to the mission and core value of the Compass Community Schools
\nAbility to work urgently in a fast-paced and results-oriented environment
\nStrong written communication skills \u2013 written and verbal fluency in Spanish greatly preferred!<\/p>\n
Key Outcomes<\/p>\n
Implement the student registration process with fidelity and clarity 95% of the time.
\nEnsure that daily attendance is accurate & up-to-date 100% of the time.
\nFaithfully execute the reporting period process 100% of the time.
\nEnsure that 85% of guests (teachers, parents, etc.) feel welcome in the Front Office.
\nEnsure that public communications are clear, accurate and distributed in a timely manner 90% of the time.
\nPhysical Demands and Work Environment<\/p>\n
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<\/p>\n
While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. The employee is required to walk occasionally.
\nThe employee must regularly lift and\/or move up to 10 pounds. Specific vision abilities required by this position include close vision, color vision, and the ability to adjust focus.
\nThe noise level in the environment is usually moderate.
\nMay be required to travel locally and domestically periodically to attend meetings, trainings, seminars, etc.<\/p>\n
Other Information<\/p>\n
Reports to: Principal<\/p>\n
Provide leadership to: no direct reports<\/p>\n
Key relationships: Operations Manager, network Office Manager, network Chief Operating<\/p>\n
Officer<\/p>\n
Location: Memphis, TN<\/p>\n
Status: non-exempt (although the expectation is that this position work 40<\/p>\n
hours per week, this position must clock in and clock out daily to record<\/p>\n
time)<\/p>\n
Salary Range: $15.50 – $18.00 per hour (equivalent to $32,000 – $38,000)<\/p>\n","protected":false},"author":44,"featured_media":1007,"template":"","meta":{"_promoted":"","_job_location":"","_company_name":"Compass Community Schools","_company_website":"http:\/\/www.compassmemphis.org","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":1,"_featured":0,"_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[85],"job-types":[48],"companies":[],"job_listing_tag":[],"_links":{"self":[{"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/job-listings\/8299"}],"collection":[{"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/users\/44"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/media\/1007"}],"wp:attachment":[{"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/media?parent=8299"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/job_listing_region?post=8299"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/job-types?post=8299"},{"taxonomy":"companies","embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/companies?post=8299"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/teach901.com\/wp-json\/wp\/v2\/job_listing_tag?post=8299"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}